Policy on Open Science
Data access and sharing
SEPM is committed to promoting best practice in research, including facilitating access to research data that underpin articles published in JSR, PALAIOS, and SEPM Special Publications. Assessment of results presented in an SEPM article requires all data necessary to understand, evaluate, replicate, and build upon the reported research to be made available and accessible, subject to any legal, ethical, and commercial constraints on data sharing. Many funding bodies and institutions also now require that such research data must be preserved for long-term storage and shared. Such material may include:
- data used to generate, or be displayed in, figures, graphs, videos, animations, or tables in an article;
- new protocols or methods used to generate the data in an article;
- new code or computer software used to generate results or analyses reported in an article;
- derived data products reported or described in an article.
It is best practice for SEPM articles to include an explicit statement in their “Acknowledgments” section that clarifies how users can access the data from that paper (e.g., via supplements or repositories) and states any restrictions on access. This data access statement could include a weblink (e.g., a DOI or other persistent identifier) from which the data can be accessed. In the case that access to the data is not available at all, it is recommended that authors give clear and justified reasons (e.g., “the data underlying this article are not available by agreement with our partners, to protect their commercial confidentiality”).
SEPM encourages authors to identify and archive their data in approved data centers. If there is no relevant public repository available, and the data are such that they cannot easily be included in a supplement, then authors are expected to curate their data for at least 5 years after publication and to provide a transparent process to make the data available to anyone upon request.
Open Access publishing
SEPM’s Open Access policy( https://www.sepm.org/Open-Access-Policy) has been effective since August 2013, and is outlined below. Authors submitting papers for publication in JSR, Palaios, and SEPM Special Publications have the option to make their published article fully Open Access (i.e., Gold Open Access) on payment of a fee of $2700, with a discount of $200 for SEPM members. Authors can also satisfy Green Open Access requirements by posting a copy of the accepted version of their article (i.e. post-peer review but not the copy-edited or publication-formatted version) in an institutional or a subject-based repository, where it is available after an embargo period of 12 months from formal online publication. Our policy is consistent with the requirement of many funders that publicly-funded research should be freely accessible in the public domain, and we encourage SEPM authors to make their research available through the Open Access options outlined above.
Preprints have been used extensively in the physical sciences for over two decades as a community-policed means of sharing research results and data. SEPM endorses the use of preprints via repositories such as arXiv (https://arxiv.org/) and EarthArXiv (https://eartharxiv.org/) which we consider to exist symbiotically with selective journals; most research posted as a preprint ultimately undergoes formal peer review and journal publication, with the published, peer-reviewed article constituting the quality-assured version of record. We encourage prospective SEPM authors to post their work as a preprint, as a precursor to submitting it to JSR, Palaios, and SEPM Special Publications.